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Tips to Help Plan for EHR even Before you Pick One

March 30, 2022 - by Parul Saini, Webmedy team


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The goal of buying an EHR or any other type of medical software is to improve the efficiency of your practice for you, your employees, and your patients. Keep this in mind while selecting medical software that it can help you avoid making rash decisions that may look good on paper but don't provide your practice with more capabilities or increase the quality of care you provide to your patients.

You might not want to jump blindly into an EHR no matter how many incentives you are offered, but you can be quite sure you will use one. To transition to an EHR, certain steps must be taken. The good news is you can do a lot now to ease the eventual implementation of medical software, even if you are years away from making that decision about your EMR / EHR software.

Here are some ideas for getting started with your implementation even if you don't know which EHR system you'll use.

  1. Make sure that Everyone in your Company Knows How to Use a Computer

    Talk to them if they aren't supportive. This is usually due to unfamiliarity with the technology. EHR vendors will sometimes conduct seminars to educate prospective clients. Provide them with one so they can see the types of changes their use of EHR will bring.

  2. Having Everyone On Board with the Plan for Moving to an EHR is what Marketing people call "Buy-In"

    Talk to them if they aren't supportive. This is usually due to unfamiliarity with the technology. EHR vendors will sometimes conduct seminars to educate prospective clients. Provide them with one so they can see the types of changes their use of EHR will bring.

  3. Speak with Coworkers who have Already made the Switch to an EHR or other type of Medical Software

    Discover which characteristics they enjoy and which they hate. Learn how tough it is to keep HIPAA compliant with various platforms. Find out which companies provided excellent customer service and training.

  4. Review the Ratings of EHR Software

    There is a wealth of useful software knowledge available for free on the internet. You can learn about various aspects and consider how you might apply them in your practice.

  5. Think about which parts of your Practice are Best Suited for going Electronic and which are Least Suited

    Electronic medical records and medical software are not all-or-nothing propositions. Perhaps your practice should not be moving all of its functions to electronic media just yet. It is also unlikely that all modular functions should be transferred at once. Discuss this question with key members of your team: your medical billing specialists, your nurses, and your physicians.

  6. Consider whether your team needs an In-house Client-Server Product or a Software-As-A-Service Product

    As EHRs and other medical software become more feasible, they are often more affordable than being responsible for managing your in-house server and ensuring data security.

  7. Find out an In-house Manager and Liaison

    In the case that you already have an IT person on board who is both technically and interpersonally skilled to serve as a liaison when you are planning your purchase, ask them to read up on the different EHR configurations, implementation schemes, and EHR priorities at your facility. Find a physician who you think can be a liaison with the practice if you are a large practice. Give them time to do some research - speaking to colleagues, attending low-cost or free seminars, reading, etc.

You can follow these steps to make the transition to an EHR as easy as possible, and they should give you some insight into choosing the right one. It is unrealistic to expect an EHR to change all aspects of your practice workflow - and you do not want to. You need to adhere to the demands of your practice, when reasonable.

Lastly and most importantly, you need to work with your staff as a team so that when you find the best EHR you will have a team of invested, able people who want you to make the best use of your investment in time, money, and effort.

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